About The Role and Team

Our mission is global, and Sydney is the next chapter in our journey. This is a rare and exciting opportunity to be an early employee at a scale-up shaping the future of quantum computing.  Being a member of a small team, this is a great opportunity to contribute to the company’s growth, helping shape the culture and office environment. There are vast opportunities for professional growth and to make an impact within the company. 

As an Office Manager, you will play a critical role in managing the workplace experience and fostering a positive environment for our team. We are looking for an individual who is not only proactive and organised, but also thrives in a dynamic environment. 

Your primary focus will be ensuring the smooth operation of our office on a day-to-day basis, with an emphasis on providing exceptional support to all members of our organisation. This role offers an opportunity for someone passionate about people and culture to make a significant impact as we embark on an exciting phase of growth. Being based in Cicada Innovations means you will work closely with both the Quantum Motion team and the Cicada team on a daily basis. 

Our Team

In 2024 our team was selected to join TechNation’s Future Fifty cohort 2024 and since 2021 we have been listed every year in the “Top 100 Startups Worth Watching” in the EE Times, and our technology breakthroughs have been featured in The Telegraph, BBC and the New Statesman. We’re backed by a team of top-tier investors including Bosch Ventures, Porsche SE, Sony Innovation Fund, Oxford Sciences Innovations, INKEF Capital and Octopus Ventures, and we have so far raised over £62 million in equity and grant funding.

Functions of the Role

Office Management

• Serve as the primary point of contact for visitors by providing a warm welcome and directing them as needed

• Manage purchases from external vendors, ensuring all the contracts are in place and properly executed

• Maintain accurate employee and department directories

• Administer Work Health & Safety (WHS) records using our compliance software 

• Maintain security protocols by following procedures and monitoring access

• Liaise with innovation hub team

• Collaborate with the London head office

Administrative and Ad hoc Support Tasks 

• Prepare and input documents into various systems, including memos, letters, reports and purchase orders 

• Handle photocopying, scanning and mail processing as required

• Assist with basic book-keeping tasks, including invoice processing and maintaining the holiday register

• Oversee and/or support the preparation of events that the team are hosting. 

Employee Experience 

• Contribute to a seamless team experience by supporting various initiatives 

• Coordinate new employee onboarding, ensuring they have the necessary equipment and resources

• Liaise with internal staff, managers and external stakeholders to ensure effective completion of tasks

• Ensuring the supplies within the office are fully stocked

Experience – Essentials

• Excellent communication skills, both verbal and written

• A proactive, independent, and collaborative approach to work

• Strong organisational skills with meticulous attention to detail

• Ability to multitask and prioritise tasks effectively

• Proficient problem-solving abilities and adaptability to changing situations 

Experience – Desirable

• Previous experience in project management would be advantageous

• Previous experience working in a start-up environment 

Benefits

• Be part of a creative, world-leading team

• Competitive salary

EEO Statement

Quantum Motion is committed to providing equal employment opportunity and does not discriminate on the basis of age, sex, sexual orientation, gender identity, race, colour, religion, disability, marital status, pregnancy, gender reassignment, religion, or any other protected attribute under the Anti-Discrimination Act 1977 (NSW) or any other commonwealth,  state or territory legislation.